How to Sync Data Files on Two Computers Using OneDrive

Written By Roger Ahuja

1. Set Up OneDrive on Both Computers

Before you begin, ensure that you have OneDrive installed on both of your computers. If you haven’t already, download and install OneDrive from the Microsoft Store or the official website.

2. Move Folders to OneDrive

  • Desktop, Documents, Music, Videos, and Downloads: Open File Explorer on your first computer.

    • Navigate to your Desktop, Documents, Music, Videos, and Downloads folders.

    • Right-click on each folder and select Properties.  Then click location and change the folder location to OneDrive.  Make sure you create separate folders for each. This will move the folders to your OneDrive cloud storage.

    • Wait for the files to sync. You’ll see a green checkmark next to the folders when they are fully synchronized.

  • Repeat the Process on the Second Computer:

    • On your second computer, open File Explorer.

    • Follow the same steps to move the Desktop, Documents, Music, Videos, and Downloads folders to OneDrive.

    • Again, wait for the files to sync completely.

3. Verify Sync Completion

  • Close All Programs: Before shutting down your computer, make sure to close all running programs.

  • Check OneDrive Sync Status: Look for the OneDrive icon in your system tray (usually near the clock). If it shows a green checkmark, it means your files are up-to-date and synced.

  • Wait for Sync: Allow OneDrive to finish syncing before shutting down your computer. This ensures that all changes are reflected on both computers.

4. Benefits of Using OneDrive:

  • Automatic Sync: Any changes you make to files in the synced folders will automatically update across both computers.

  • Access Anywhere: You can access your files from any device with an internet connection.

  • Version History: OneDrive keeps track of file versions, allowing you to restore previous versions if needed.

5. Need Assistance?

If you encounter any issues or need further help, feel free to give us a call at (818) 347-1100. Our team will be happy to assist you in setting up OneDrive for seamless data synchronization between your computers.

Remember to follow these steps diligently, and your files will stay in sync across both computers. Happy syncing! 

Roger Ahuja
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