Running Out of Space in Your Online Archive? Here's What to Do
So, you've already navigated the challenging waters of running out of space on your Exchange by purchasing an E2 license and setting up an online archive—excellent decision! But now, you’re facing a similar dilemma: your online archive is filling up faster than anticipated. Don’t worry; it happens to the best of us, and there are practical solutions to reclaim control over your storage.
Turn on Auto-Expanding Archive Capability
First, check to see if your online archive has auto-expanding capability enabled. This handy feature ensures you’ll never run out of space by automatically adding more storage as needed. Most E2 licenses include this functionality, but it may need to be activated in your admin settings. By turning this on, you'll save yourself the hassle of manually managing archive limits.
Review and Delete Older Emails
Consider the age and relevance of the emails piling up in your archive. Ask yourself: Do you really need emails that are over 7 years old—or whatever time frame works for your organization? For many businesses, emails beyond a certain age become less critical or are subject to data retention policies that require permanent deletion.
You can configure your mailbox to automatically delete emails older than your chosen retention period. This will free up space while streamlining your archive for more recent and pertinent communications. Make sure to review your organization’s data policies before implementing such changes to ensure compliance.
Need Help? Give Us a Call!
If storage optimization feels overwhelming, don’t hesitate to reach out for professional assistance. We can help you configure your archive settings, enable auto-expansion, or implement retention policies tailored to your needs.
With these strategies, you'll be back to smooth operations in no time. Remember, managing your archive isn’t just about saving space—it’s about improving efficiency and staying organized. If you need help or advice, our team is always just a call away!